EDPlan is a suite of web-based special education tools built by Public Consulting Group (PCG) to help schools create, manage, and track Individualized Education Programs (IEPs) and related student plans. Districts use it to reduce paperwork errors, meet federal and state compliance deadlines, and give teachers, administrators, and families a shared view of a student’s progress. Today, EDPlan supports more than 3,000 school districts and serves close to 2 million special education students across 30-plus states, making it one of the most widely deployed case management systems in K-12 special education.
What Is EDPlan?
EDPlan is not a single application but a connected set of modules that cover different parts of the special education process, from evaluation through IEP development, Medicaid billing, and professional development. Its core purpose is to help school teams document services accurately, stay aligned with Individuals with Disabilities Education Act (IDEA) requirements, and keep every stakeholder, including parents, informed in real time.
The platform was developed by PCG Education, a division of Public Consulting Group that specializes in software and consulting for public education agencies. Because it is cloud-based, districts can access EDPlan through a web browser rather than installing local software, which simplifies updates and rollout across multiple schools.
How Does EDPlan Work?
EDPlan works by walking special education staff through each required step of a student’s plan, using role-based dashboards and built-in compliance alerts. When a teacher, case manager, or related service provider logs in, the system displays only the data relevant to that role, such as upcoming IEP meeting dates, overdue evaluations, or pending parent signatures.
Behind the scenes, EDPlan checks each document against state and federal rules as it is built. If a required field is missing or a deadline is approaching, the platform flags it before the paperwork is finalized, which reduces the risk of noncompliant or incomplete IEPs reaching a due-process review.
What Modules Does EDPlan Include?
EDPlan’s best-known module is EasyIEP, described by PCG as the leading web-based case management tool for special education, used across more than 30 states to help districts manage IEP documentation and workflow. EasyIEP handles the creation, review, and storage of IEPs, along with related plans such as Section 504 accommodations, Gifted and Talented programs, and services for Limited English Proficiency students.
Other modules extend the platform’s reach. EasyTrac supports school-based Medicaid reimbursement, helping districts recover eligible funding for services delivered to students with disabilities. EDPlan Connect is a caregiver portal that lets parents review student records, sign IEP documents, and give consent for services online, in some cases in their native language. A newer Progress Monitoring tool tracks academic and behavioral data over time so teams can see whether interventions are working.
Who Uses EDPlan?
School districts, individual schools, and even entire states use EDPlan to manage special education caseloads. Some states, including Idaho, offer EDPlan as an optional statewide IEP platform that local education agencies can adopt at no direct cost, since the state has already licensed the system and preloaded it with current state forms and processes.
At the district level, special education directors, case managers, school psychologists, and related service providers are typical daily users. Large districts, such as Broward County Public Schools in Florida, have used EDPlan for two decades to run their special education, health, and student-support workflows across thousands of students.
What Are the Benefits of Using EDPlan?
The main benefit districts report is fewer compliance errors, since EDPlan checks documents against regulatory rules as they are created rather than after the fact. This matters because incomplete or late IEPs can expose a district to state audits or parent complaints, so catching problems early saves both time and legal risk.
A second benefit is visibility for families. Through EDPlan Connect, parents can view their child’s records and sign documents without waiting for a printed packet to come home, which can speed up the consent process and keep everyone working from the same information. Districts also point to time savings for staff, since dashboards and templates cut down on manual data entry across separate spreadsheets or paper files.
Is EDPlan the Same as an IEP?
No. An IEP, or Individualized Education Program, is the legal document required under IDEA that outlines a student’s goals, services, and accommodations. EDPlan is the software platform that districts use to build, store, and manage that document, along with related plans, but the IEP itself is the educational and legal record, not the tool used to create it.
Conclusion
EDPlan gives special education teams a single, web-based system for building compliant IEPs, tracking student progress, managing Medicaid billing, and keeping parents informed throughout the process. For districts weighing a case management platform, understanding its core modules, EasyIEP, EasyTrac, and EDPlan Connect, is the clearest way to see whether it fits their compliance and staffing needs.
FAQs
What company owns EDPlan?
EDPlan is developed by PCG Education, a division of Public Consulting Group. PCG builds and supports the platform, including its EasyIEP case management module, EasyTrac Medicaid billing tool, and the EDPlan Connect parent portal, and works directly with school districts and state education agencies on implementation.
How many schools use EDPlan?
EDPlan serves more than 3,000 school districts and close to 2 million special education students nationwide. It is used in over 30 states, and some states offer it as an optional statewide platform for local districts to adopt.
Is EDPlan free for parents?
Parents generally do not pay to use EDPlan Connect, since school districts license the platform on behalf of their students and families. Access is typically provided through login credentials issued by the school or district’s special education office.
Can EDPlan handle plans other than IEPs?
Yes. In addition to IEPs, EDPlan supports Section 504 accommodation plans, Gifted and Talented program documentation, and plans for Limited English Proficiency students, giving districts one platform for several types of student support plans.
Does EDPlan help with Medicaid billing?
Yes. The EasyTrac module within EDPlan is built specifically to support school-based Medicaid reimbursement, helping districts document and submit claims for eligible services provided to students with disabilities.
